Information For Parents

Gift Aid

204th Glasgow operates a Gift Aid system as a form of fundraising, this means that we can claim back the tax that you have already paid on the subscription costs. This equated to 25p for every pound paid or £10 for each child’s termly subscription. All we need from you is a declaration that a parent or guardian pays tax, this can be done in OSM.


Once a young person has been attending for about 3/4 weeks, has decided they would like to become a member of 204th Glasgow and has worked towards the membership badge, the section leader will arrange a date for investing the young person into the Beaver Colony, Cub Pack or Scout Troop.

The young person will take part in an investment ceremony, when they say the promise of their choice and be presented starter badges (world, district and group). Parents and guardians are most welcome to attend the ceremony. Details will be sent out at the time via OSM e-mail.


We expect young members to be ready, respectful, responsible role models and show a reasonable degree of behaviour and if necessary, we will contact the parents to discuss any problems. Only in exceptional circumstances will a young person be asked to leave the Group.


Parents can inform leaders of their child’s absence from standard weekly sessions via the programme on the OSM parent portal. If a young person misses three sessions without any apology being given their place in the group may be at risk.

Annual General Meeting

The Group is required to hold an Annual General Meeting every year to:

  • receive the annual statement of the Group Executive Committee (including the annual statement of accounts)
  • to elect an Executive Committee for the coming year. Presentations will also be given by each section.

General Data Protection Regulations

All information is held confidentially in accordance with the General Data Protection Regulations (GDPR) electronically by Online Scout Manager which is accessible by the leadership team of the Scout Group and yourselves via the parent portal.

The 204th Glasgow Group Executive Committee asks that this data is checked regularly to ensure it stays accurate, as parents can amend the data at any time you do not need to wait for this check.

All information is given voluntarily but is needed to help ensure the wellbeing of all the members whilst in our care. Some information is required by the UK Scout Association for the annual census which gives statistics on how many people are Scouting nationally.

The group will retain your personal information, throughout the time you/your child(ren) are a member of 204th Scout Group. We do need to continue to hold data in a much more limited form for longer (just name, badge and attendance records) to fulfil our legal obligations for insurance and legal claims. We will also keep any Gift Aid Claim information for the statutory 7 years as required by HMRC.

Volunteer with 204th Glasgow

Volunteering goes both ways. It’s good for them, and it’s #GoodForYou. Volunteering is good for boosting your wellbeing, developing CV-friendly skills, making friends, and building memories.

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls